Glossary of Blue Sombrero Terms

We know it’s hard to remember the difference between a Program and a Division or what the heck a module is. That’s why we put together this handy glossary of Blue Sombrero terms to help you cut through the jargon and get your registrations rolling in!
Glossary of Blue Sombrero terms

Registration Programs: The overarching group every division falls under. Settings in programs apply to age groups and genders across every division. Example: 2012 Winter Basketball.

Divisions: The narrow groups that divide ages, genders, price and other variables. Example: U10 Boys

User: The main account holder responsible for registering and paying for a participant’s programs. During account creation, user information is asked for first. Users are typically the parents of participants.

Participant: The person taking part in a program. Participant information is collected during the second stage of account creation. After participants are allocated to teams, users may create profiles that include details such as photos and position played. Participants are typically children.

Volunteer roles: Users are given the chance to volunteer for certain roles when registering a participant for a program. After volunteering, they are required to answer questions created by the page administrator.

Scheduler: The tool used to log fields into the system, create schedules and track scores.

Schedule groups: Groups of teams that will play against or practice with each other over the course of a season.

Email: The tool used to send mass emails to users, teams, divisions, programs, the entire club and any group in between.

Reports Wizard: The tool used to create custom reports pulling any information collected during registration. These reports may be viewed in Blue Sombrero or downloaded as Excel or CSV files.

Open Order: An order carrying a balance.

Pending payment: A user has indicated their method of payment, but that payment hasn’t registered in the system. Payments most often show as pending when users select to pay by check. The system won’t register money was received until the admin enters the check by logging in as admin and selecting Orders –> Open Orders from the Blue Sombrero bar, searching for the order and clicking on the Receive Payment button.

Archiving: Archiving a program, division or account will remove it from the system so it will not appear on reports, balance statements, email lists, etc. All three of these things may be unachived at any time.

Quick Search: A tool used to quickly find accounts and orders.

Admin Manual Order: The process in which an admin enters order information for a user.

Content Manager

Security roles: The levels of access users have to the system. Any role in the format “FEATURE — Admin” gives a user access to that feature.

Club Admin: The highest security level a user can have, granting them access to all parts of the Blue Sombrero system.

Module: The basic building blocks of a page. Different modules contain different content.

Blue Sombrero Bar: The main bar an admin sees across the top of their page, giving them access to Blue Sombrero’s features.

Content Rotator: A box that cycles four photos. This is the dominant feature on every Silver Theme’s home page.

Home Page: The first page users see when visiting the site. Home page layouts are locked in and designed to look professional with minimal work from admins.

Interior Page:
Every page other than the home page. Interior pages offer higher levels of customization.

News:
Articles that appear on the home page allowing admins to keep their leagues up to date on club information.

Templates:
Module layouts prompting page designers to enter specific photos and information to create a professional-looking page.

Congratulations! You’re now a fluent speaker of Blue Sombrer-ese! Please reach out to us if any other parts of our system get lost in translation.

Email: adminhelp@bluesombrero.com
Phone: 866-258-3303

Patrick Carver