Blue Sombrero » New Features http://www.bluesombrero.com Free Online Registration and Sports Websites Fri, 17 Aug 2018 14:13:43 +0000 en-CA hourly 1 http://wordpress.org/?v=4.1.8 New Website Design ft. Demeter IIhttp://www.bluesombrero.com/new-website-de-ft-demeter-ii http://www.bluesombrero.com/new-website-de-ft-demeter-ii#comments Fri, 10 Aug 2018 20:17:37 +0000 http://www.bluesombrero.com/?p=41422 Introducing our Newest Website Design: Demeter II   We have yet another new addition to our expanding website gallery, Demeter II! This design is now available across all of our background options and color choices. Here’s a look at Demeter II from top […]

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FeatureFocus_July2018

Introducing our Newest Website Design: Demeter II


 

We have yet another new addition to our expanding website gallery, Demeter II! This design is now available across all of our background options and color choices.

Here’s a look at Demeter II from top to bottom.

*Hover over the following screenshots to have the highlighted features explained in more detail*

DEMETER II

Helpful Tip: You can update the header for most of your website modules under the “Module Settings” button on your homepage settings menu.

Learn how to select your website design alongside other website tips and tricks by visiting our Support Site, or contact our team anytime at adminhelp@bluesombrero.com.

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New Website Design ft. Helios IIhttp://www.bluesombrero.com/helios-ii http://www.bluesombrero.com/helios-ii#comments Fri, 20 Jul 2018 18:48:26 +0000 http://www.bluesombrero.com/?p=40761 Introducing our Newest Website Design: Helios II   The newest member of our website gallery, Helios II, offers a new look and feel to the original Helios design. Here’s a look at Helios II from top to bottom. *Hover over […]

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FeatureFocus_July2018

Introducing our Newest Website Design: Helios II


 

The newest member of our website gallery, Helios II, offers a new look and feel to the original Helios design.

Here’s a look at Helios II from top to bottom.

*Hover over the following screenshots to have the highlighted features explained in more detail*

HELIOS II

Helpful Tip: You can update the header for most of your website modules under the “Module Settings” button on your homepage settings menu.

Learn how to select your website design alongside other website tips and tricks by visiting our Support Site, or contact our team anytime at adminhelp@bluesombrero.com.

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June 2018 Product Updates and Enhancementshttp://www.bluesombrero.com/june-2018-product-enhancements http://www.bluesombrero.com/june-2018-product-enhancements#comments Wed, 20 Jun 2018 21:30:59 +0000 http://www.bluesombrero.com/?p=39585   Every month we strive to reach a goal of pushing new customer-facing enhancements to better our user experience. Here’s a quick update on the exciting things that our team has been working on through the month of June! What’s […]

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ProductEnhancements_June2018 (1)

 

Every month we strive to reach a goal of pushing new customer-facing enhancements to better our user experience. Here’s a quick update on the exciting things that our team has been working on through the month of June!

What’s new with Team Sports HQ?


Registration Updates


 

Registration Listing Module Countdown Clock

Administrators can now use our Registration Listing website module to tease upcoming programs before they are open to register. If a program has a future registration open date, a countdown clock will tick down and then turn into a ‘Register Now’ button when families are able to sign up. Once the program is open, the registration listing will display the season dates (start date and end date).

2018-06-19_23h52_18


 Communication Updates


 

New Email Group Helps Retain Players!

We recently added a series of reports to help address player retention, including the Inactive Participants Report. This month, a new email group, “All Inactive Participants”, has been added to help administrators take action and communicate to players who have participated in the past, but are not signed up for any current activities.

The goal of this report and email group is to identify players who may be slipping away from an organization and help administrators attempt to retain them. Communicating open registrations or upcoming activities to these players can keep them involved before they drop out of a sport or go to another neighboring organization.

Edit Custom Email Groups

Creating custom email groups allows administrators to combine multiple pre-created email buckets into one list, or to add individual email addresses to a list such as email subscribers, board members, or extended family. Once a custom email group is created, administrators can now edit and remove recipients from a list. This way, if a recipient was added to a group by mistake or no longer wants to receive emails, there is no need to start over and create a whole new group.

Simply select the custom group and click the “View/Remove Members” option that appears next to the group name.


 Order Management Updates


Bulk Transfer Players into a Payment Plan

Bulk Transfer saves lots of time when large groups of players need to be moved into another program or division. If an administrator initiates a bulk transfer into a program that supports payment plans, each player included in the transfer can be opted into one of these installment plans. Whether you are transferring one player or one hundred players, we want everyone to benefit from the convenience of spreading out costs via our Automated Payment Plans.

 


 Schedule Updates


 

Archive Schedules

Once all events from a game or practice schedule are completed, administrators will want to remove this schedule from being visible. However, deleting the schedule entirely will remove all historical data related to those events, such as scores, standings, and match-ups. A new option to Archive Schedules is now available for this purpose.

Archived schedules will be hidden from view, but the history of those events will be maintained. To view data associated with these archived schedules, navigate to the Archived Schedules page to unarchive or delete these schedules.

Additional Recipients for Schedule Notifications

Administrators can now add additional recipients to a schedule so that they can receive schedule notifications. This may include referees, additional team personnel, extended family, or anyone that may need to be included on event updates, cancellations, reschedules, or postponements. During Step 1 of creating a schedule, add email addresses into the new Additional Recipients text box, with multiple email addresses being separated by a semi-colon (;).


When our customers want something, we listen. Our team wants to hear from you, so we can help provide the best user experience in the industry. If you ever have an idea on where we could improve, you can always submit an enhancement request. We appreciate all feedback!

 

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Two New Website Designs! Ft. Apollo II and Orpheus IIhttp://www.bluesombrero.com/new-website-march http://www.bluesombrero.com/new-website-march#comments Thu, 15 Mar 2018 11:30:40 +0000 http://www.bluesombrero.com/?p=34793 Introducing our Newest Website Designs: Apollo II & Orpheus II We’ve taken one of our oldest website designs, Apollo I, and given it a modern makeover to create Apollo II. Our second new design is a revamp of one of our most […]

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FeatureFocus_March2018

Introducing our Newest Website Designs:

Apollo II & Orpheus II

We’ve taken one of our oldest website designs, Apollo I, and given it a modern makeover to create Apollo II. Our second new design is a revamp of one of our most popular websites, Orpheus I, which received a fresh background and feature enhancements.

Here’s a look at Apollo II and Orpheus II from top to bottom.

*Hover over the following screenshots to have the highlighted features explained in more detail*

APOLLO II

ORPHEUS II

Helpful Tip: You can update the header for most of your website modules under the “Module Settings” button on your homepage settings menu.

Learn how to select your website design alongside other website tips and tricks by visiting our Support Site, or contact our team anytime at adminhelp@bluesombrero.com.

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February’s Customer-Recommended Product Enhancementshttp://www.bluesombrero.com/february-enhancements http://www.bluesombrero.com/february-enhancements#comments Tue, 06 Feb 2018 21:59:52 +0000 http://www.bluesombrero.com/?p=33053 We have some great things to share with all of our partners, and more to come later! Here is a quick update on the new customer-recommended product enhancements. Registration Update: Program-level Team Personnel Questions Need different program-level registration […]

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We have some great things to share with all of our partners, and more to come later! Here is a quick update on the new customer-recommended product enhancements.

Registration Update: Program-level Team Personnel Questions

Need different program-level registration questions for your Team Personnel roles?

Whether it’s a Recreational versus Competitive Head Coach, a soccer versus a baseball Assistant Coach, or other team personnel roles, you’ll want to target each role with the accurate questions.

Another customer-recommended enhancement, our program-level team personnel questions allows you to ask different questions, by program, for the same volunteer role.

 

Our standard team personnel roles (Head Coach, Assistant Coach, & Team Manager) can be displayed for any registration program. In short, when a single role is made available across different programs, an admin can ask a different set of questions specific to that program rather than creating a duplicate, custom role. 

So, how do I do it?

Admins can edit team personnel questions by either selecting the ‘Team Personnel’ option from the Registration tab and navigating to the desired role, or from Step 4 in the Registration Setup Wizard, where you can edit the team personnel questions.

 

Scheduling Update: Total Number of Games Per Week

Organizations that schedule games during the week need to limit how many weeknight games can be played. When using our fully-automated (pairing with date, time, & field) game scheduler, you can ensure your teams play as little or as many games per week as needed. The Total number of Games a Team Plays Per Week option will schedule each team that exact number of games per week – until they run out of games and teams to play.

 

Please Note:

Total number of Games Per Week overrides the Max number of Games Per Day criteria. For example: if an admin were to set up a schedule with 3 Total Games Per Week and 1 Max Game Per Day, but only Tuesdays and Thursdays are the available game days, then the system will override the 1 Max Game Per Day on one of those days to ensure the 3 Total Games Per Week criteria is fulfilled.


 

As youth sports change and progress, so does our technology. We listen to all of our customers, no matter how big or small. If you have any suggestions for product enhancements, or new features, your voice will be heard and we will try our best to make it happen. Just submit your idea here.

 

 

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New Website Design Alert! Ft. Proteus IIhttp://www.bluesombrero.com/new-website-design http://www.bluesombrero.com/new-website-design#comments Tue, 06 Feb 2018 21:55:46 +0000 http://www.bluesombrero.com/?p=33029   Introducing our Newest Website Design – Proteus II   We’ve taken the Proteus I website design and doubled the goodness to create Proteus II. This new design comes in 16 different color choices and can feature a white, […]

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Introducing our Newest Website Design – Proteus II

 

We’ve taken the Proteus I website design and doubled the goodness to create Proteus II. This new design comes in 16 different color choices and can feature a white, black, or league-color background.

Here’s a look at Proteus II from top to bottom.

*Hover over the following screenshots to have the highlighted features explained in more detail*

PROTEUS II:

Helpful Tip: You can update the header for most of your website modules under the “Module Settings” button on your homepage settings menu.

Learn how to select your website design alongside other website tips and tricks by visiting our Support Site, or contact our team anytime at adminhelp@bluesombrero.com.

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NEW WEBSITE DESIGN! FT. CHRONOS IIhttp://www.bluesombrero.com/40370 http://www.bluesombrero.com/40370#comments Fri, 15 Dec 2017 20:28:01 +0000 http://www.bluesombrero.com/?p=40370 Introducing our Newest Website Design – Chronos II   We’ve taken the Chronos I website design and given it a fresh look and feel to create Chronos II. This new design comes in 16 different color choices and can feature a white, black, or […]

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2018-06-26

Introducing our Newest Website Design – Chronos II

 

We’ve taken the Chronos I website design and given it a fresh look and feel to create Chronos II. This new design comes in 16 different color choices and can feature a white, black, or league-color background.

Here’s a look at Chronos II from top to bottom.

*Hover over the following screenshots to have the highlighted features explained in more detail*

CHRONOS II:

Helpful Tip: You can update the header for most of your website modules under the “Module Settings” button on your homepage settings menu.

Learn how to select your website design alongside other website tips and tricks by visiting our Support Site, or contact our team anytime at adminhelp@bluesombrero.com.

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Introducing Bulk Add Fees and Discounts!http://www.bluesombrero.com/bulk-fees-discounts http://www.bluesombrero.com/bulk-fees-discounts#comments Thu, 26 Jan 2017 15:22:25 +0000 http://www.bluesombrero.com/?p=16453 We’re excited to announce that our new Bulk Add Fees and Discounts feature is live! Administrators can now select multiple orders at once to add a fee or discount. This is a commonly requested feature and will be […]

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We’re excited to announce that our new Bulk Add Fees and Discounts feature is live! Administrators can now select multiple orders at once to add a fee or discount.

This is a commonly requested feature and will be a huge time-saver for Club and Order Administrators.

 

How you Benefit

Getting heaps of new registrations is exciting for all youth sports organizations. Manually adjusting a bunch of them with added fees discounts? Not so much.

Usually, this falls on the already overworked volunteer Administrator or if you are lucky, you have a financial administrator to help.

Our new Bulk Add Fees and Discounts feature puts time back on your schedule by giving you the ability to edit as many division orders as needed all at once. Fewer clicks, quicker results.

 

When would you use this Feature?

  • Added Travel or tournament fees
  • Applying scholarships after registration
  • Weather-related refunds
  • Non-volunteer fees
  • End of the season expenses (parties, coaches gift)

Again, with this exciting new feature, you no longer have to go into each individual order to make your adjustments. Adding a team fee for scheduled tournaments and extra training can be done in seconds now. And we even added an auto-confirmation email to streamline the communication as well.

 

How can I take Advantage?

So glad you asked! It’s easy.

We have created a quick tutorial that explains how to implement, click here.

We believe all our partners across all sports can benefit from this new enhancement, and we hope you will take advantage soon.  If you have specific questions, feel free to contact our amazing support ninjas at adminhelp@bluesombrero.com.

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Faster Disbursements, Easier Reconciliationhttp://www.bluesombrero.com/faster-disbursements http://www.bluesombrero.com/faster-disbursements#comments Fri, 09 Dec 2016 18:21:57 +0000 http://www.bluesombrero.com/?p=14341 Two exciting enhancements to the DICK’S Team Sports HQ solution are set to launch: Net Processing and Weekly Disbursements! If you are involved with financial transactions or bookkeeping within your youth sports organization, you definitely want to keep […]

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Two exciting enhancements to the DICK’S Team Sports HQ solution are set to launch: Net Processing and Weekly Disbursements!

If you are involved with financial transactions or bookkeeping within your youth sports organization, you definitely want to keep reading!

As you may remember,  we recently launched DIY credit card refunds, which has been a great win for our admins. Our latest financial-focused enhancements are certain to delight as well.

What is Net Processing?

In a nutshell, this means your registration money minus the transaction fees. Prior to this enhancement, there has always been two separate transactions every other week – one depositing your registration money and the other debiting the credit card transaction fees.

Starting next week – this will be combined into one transaction on our side and then deposited directly into your account.

We believe moving to Net Processing will be a big advantage for your organization’s bookkeeper. By eliminating an extra transaction on your books, it will be much easier to reconcile your accounts. Less time reconciling, more time on the field. Excellent.

Weekly Disbursements

In the past, customers using our merchant account to collect credit card payments for their programs would receive disbursements on a bi-weekly schedule. Enough of that!

Now, your organization will receive a weekly distribution of funds to your account from registration money collected. This gives you more flexibility in your finances and the ability to pay unexpected organization expenses with ease.

Please note: The end of the first weekly disbursement cycle is today (12/9) at 6 PM. You will see the first weekly invoice posted on Monday (12/12) and funds will be distributed to your bank account on Tuesday (12/13). Our new weekly disbursement process will continue in this manner from this point forward.

As part of our mission, we’re always on the hunt for time-saving solutions for our partners, the unsung hero volunteer. Along with the DIY Credit Card Refunds feature, these are great examples of our partners voicing their needs and then our team building the necessary solution. Keep the recommendations coming and stay tuned for another exciting year of new feature releases coming out in 2017!

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Get Excited for DIY Credit Card Refundshttp://www.bluesombrero.com/credit-card-refunds http://www.bluesombrero.com/credit-card-refunds#comments Fri, 21 Oct 2016 20:26:58 +0000 http://www.bluesombrero.com/?p=12365 Let’s face it, refunds happen. They happen for a variety of reasons. Every youth sports organization has needed to refund a credit card payment back to the parent at some point. It’s usually a lengthy process involving several […]

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Let’s face it, refunds happen.

They happen for a variety of reasons. Every youth sports organization has needed to refund a credit card payment back to the parent at some point. It’s usually a lengthy process involving several steps and cutting checks back to parents.

We are excited to announce a brand new enhancement which makes it easy to refund credit card payments directly to the user’s card. You asked for it, we listened!

This has been one of our most popular requests from our partners and we are happy to report it’s now live!

You now have the flexibility to handle your refund situations quickly and with ease. It’s one more thing off your plate during an often hectic time of the year. Parents will rejoice too now that you can provide more clarity around the status of their transaction.

If you’re a treasurer or registrar tasked with managing orders from within our platform then this is a big win. Our mission is to help sports organizations spend more time inspiring kids, rather than buried in paperwork. Administrators can look forward to spending less time dealing with refunds.

We’ve created a quick tutorial that will show you how to start issuing refunds without contacting support.

This enhancement came as a result of the amazing feedback we receive from our partners. We’re always working to improve your experience and love to hear your ideas.

If you have questions, contact our friendly support team at adminhelp@bluesombrero.com or 866-258-3303.

How-to: Issue Refunds via Credit Cards

Have you been to our Facebook Page recently? Check it out!

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