Toms River Youth Soccer Club By-Laws NAME AND CORPORATE STATUS OBJECT AND PURPOSES MEETINGS OFFICERS AND DUTIES EXECUTIVE BOARD PARLIMENTARY PROCEDURE AMENDMENTS EXPENDITURE DUES AND MEMBERSHIP RULES GOVERNING LEAGUE PLAY RULES GOVERNING TRY-OUTS ELECTIONS UNIFORMS COACHES FUND RAISING SCHOLARSHIPS PUBLICITY LEGAL ADVISOR NAME AND CORPORATE STATUS TOMS RIVER YOUTH SOCCER CLUB, INC is a not for profit corporation organized under New Jersey State Laws. Implications of the name or logo shall be subject to the approval of the Executive Board. OBJECTS AND PURPOSES This club has been formed to foster, teach and advance the cause of soccer within the area of Dover Township and Environs, including, but not limited to, the sponsorship and organization of juvenile teams and leagues. MEETINGS Regular meetings of the club shall be held on the third Wednesday of every month at a place located in Toms River and selected by the Executive Board. The designated meeting place is to be an alcohol free and smoke free environment. The provisions of this article shall govern meetings of the Executive Board as well as the Club unless the Executive Board approves by two-thirds (2/3) vote a contrary time and place for meetings. Special meetings may be called by the President, or either Vice-President, and three officers or majority of the Executive Board and notices for such meetings may be issued by the person or persons calling the meeting in the absence of the Secretary or any other person charged with the responsibility for making notices. Special meetings of the Club shall be held at a place designated by the President within the Township of Dover. The time, place and date of any special meetings shall be contained in a notice to those entitled to receive said notice. The agenda for all meetings shall be set forth by the President. Any member of the Executive Board who is absent from three successive meetings without justifiable excuse may be removed from the Executive Board and/or any office held in the Club by a two thirds (2/3) majority vote of the Executive Board, provided notice of such action is furnished prior to the meeting at which such action is taken. OFFICERS AND DUTIES The officers of this Club shall consist of the President, Internal Vice-President, External Vice-President, Secretary, Treasurer, Head Coach, Assistant Head Coach, Registrar, Equipment Manager, Referee Assignors/Scheduler, and Trustee. The President shall be the Chief Executive Officer of the Club and shall oversee the daily operations and running of the Club, to include presiding at all meetings. The President shall create all committees and shall appoint chairpersons to those committees. The President may co-sign approved checks with either Vice-President or the Treasurer. The Internal Vice-President shall perform the duties of the Chair in the absence of the President, and shall also work with the President on such internal affairs of this organization as Intra-Club tournaments and public relations. He shall perform such other duties as are usual to the office or as requested of him by the President. He may sign approved checks with either the President or the Treasurer. He shall serve as the head of the Grievance Committee and will be normal head of all committees. The External Vice-President shall work with the President on external affairs of the Club, including league participation. He shall perform such other duties as requested of him by the President or are usual to the office, and shall delegate persons to attend league meetings. He may sign approved checks with either the President or the Treasurer. The Secretary shall record the minutes of all meetings, keep records of those present, supervise correspondence, and maintain the Club website. Secretary shall be responsible for past minutes and submit a copy of each monthly meeting minutes to the President before the next meeting. Minutes will be available to members of the Club and posted on the Club website, after being accepted by the membership. All minutes and changes must be dated and stored permanently. The Secretary shall maintain an approved copy of the by-laws and Robert's Rules of Order at all meetings. The Treasurer shall collect all dues, shall be responsible for the deposits of all monies of the Club in an Executive Board approved bank account. The Treasurer shall keep detailed accounts of the revenues and expenditures of the Club, shall submit monthly and quarterly reports at regular meetings, and shall pay all bills approved by the Club. The Treasurer shall be bonded unless this requirement is waived by the Club and shall be responsible for any required insurance coverage. The Club's finances shall be audited a minimum of once a year by an outside auditor. All IRS returns shall be filed in a timely manner according to State and Federal laws. The Treasurer shall, with a financial committee, develop a budget for each soccer year from September 1st through August 31st and shall submit it to the Executive Board in August of each year for approval. The budget shall be made available to the membership. The Head Coach shall maintain training levels for all coaches and can recommend dismissal of any coach with the approval of the Executive Board. He shall be responsible for the placement of players and the assignment of coaches to teams. Any grievance with the decisions of the Head Coach may be brought before the Executive Board. All new coaches shall be reviewed by the Head Coach, and supplied with all appropriate information and materials. The Head Coach shall be the only one responsible for assigning teams to leagues and the approval of teams going to tournaments. The Head Coach has the authority to appoint as many assistants as needed to use at his discretion. These assistants shall be approved by the Executive Board and are non-board positions. The Registrar shall work closely with the Treasurer and with the Head Coach. The Registrar shall be responsible for distributing rosters, passes, and collection of fees from registrants. The Registrar shall also be responsible for the certification of State passes and the picking up of any correspondence. The Registrar, at his discretion, can appoint an assistant (non-board position). The Referee Assignor/Scheduler is responsible for coordinating with the leagues for club times and location of the games. The Referee Assignor/Scheduler shall maintain a skill level of referees and schedule of all Club games. The Equipment Manager shall be responsible for the procurement and disbursement of equipment for the Club with the approval of the Executive Board. The Equipment Manager shall maintain a count and condition of soccer balls, club uniforms, or related club equipment. The Trustee is a voting position that shall oversee the working of the Executive Board and act as a liaison between the membership of the Club and Executive Board. The Trustee shall oversee any fund-raising activities. This position will automatically go to the past President. If the past President cannot fill the position, then it shall go to a past President. EXECUTIVE BOARD The Executive Board shall consist of all club officers. The past three Presidents shall be ex-official members of the Board and shall be invited to all Executive Board meetings In addition to the powers otherwise set forth herein, the Executive Board shall make recommendations to the Club as to matters of Club business. All such disciplinary procedures for violation of the by-laws or league rules shall be conducted by the Executive Board. The Executive Board shall have the power to rule and decide in all such cases and impose suitable penalties, including, but not limited to, suspension or expulsion. All disputes between teams and/or coaches and/or Head Coach shall be submitted to the Executive Board for resolution. The decision of the Executive Board shall be binding upon all parties and those affected by said decision. Rules for conduct of disciplinary and/or arbitration hearings or proceedings shall be enacted by the Executive Board. All Executive Board meetings, whether regular or special, shall have a quorum of 7 members. For vacated positions of the Executive Board, the Executive Board shall appoint a member of the Club to that position for the remainder of the term, within 30 days of vacancy. No board member can hold more than one (1) position on the Executive Board. All leagues representatives are to be Executive Board Members, including MOSA, Jersey Coast, Ocean County Recreational, Instructional, and TOPS Representatives. League Representatives shall be appointed by the Board each year. Their responsibilities will include keeping the club informed of league business and assisting the Head Coach and Registrar as needed (amended September 17, 1997). PARLIAMENTARY PROCEDURE Unless set forth to the contrary herein, all proceedings of the Club shall be covered by Robert's Rules of Order, newly revised. Herein any words that are used in these by-laws in the masculine gender can and shall be construed as feminine gender. AMENDMENT These by-laws may be amended at any two consecutive regular meetings of the Club by a simple majority of those present and attending. Any procedural by-law may be suspended at any meeting, without prior notice, by a simple majority of those present and attending, but such suspension shall operate only for that meeting. Any by-law may be suspended temporarily by reason of emergency by two thirds (2/3) vote of the Executive Board. Said suspension shall terminate at the next meeting of the Club unless said by-law is amended as herein above provided. The by-laws shall be reviewed on a regular basis of at least every two (2) years. The committee shall be chaired by the Trustee and shall consist of a minimum of a coach and parent, but limited to five (5) members. The committee can recommend no changes be made. EXPENDITURES Any expenditure exceeding $750.00 will be brought before the general membership. All essential expenditures exceeding $750.00, when approved, will be put out for bids. Toms River Youth Soccer Club shall pay for tournaments with a maximum fee of $300.00 per year, per team. Teams shall use the funding at the coaches discretion, not to exceed $300.00. Pins or patches will be provided for one tournament at no cost and for additional tournaments at 50% of cost. To be eligible for tournaments, teams must be present at 75% of the prior 12 general meetings at the time the request is made for tournament fees or they forfeit their right to the above, or reimburse the Club for any funds given at 50% of the fee. Teams which have been in existence for less than 12 months must be present at 75% of all meetings held since their inception or they forfeit their right to the above, or reimburse the Club for any funds given at 50% of the fee (amended August 18, 1998). DUES AND MEMBERSHIP Each team will be allowed two votes on a motion provided they have attended 75% of the prior 12 general meetings or if the teams have been in existence for less than 12 months they must be present at 75% of all meetings held since their inception. The vote should be cast by that team's head coach and one parent or representative of each team. If a team's head coach is unable to attend the meeting, he will designate an assistant coach or parent to cast his vote. Each Executive Board member will also have a vote. Parents are encouraged to attend all meetings and enter motions, but will not have a vote unless they are a designated team representative. Applications for membership may be submitted to the Executive Board for approval. The sole criteria for membership shall be the benefit or harm to the Club resulting from the applicants membership, all applicants must be over the age of eighteen (18) and reside in Ocean County. The Executive Board has the right, after a hearing, to expel any member. No person who has been expelled from the Club may have a new membership considered for a period of less then two (2) years. Reinstatement must go before the Executive Board. All children will pay current registration rate whether it is for one or two seasons including spring sign-up. Each parent or guardian will be responsible to issue a separate check in the amount of $20.00 per Family in addition to the registration fee each year. After the parent/ guardian has completed one hour of volunteer service for the Club, during the spring or fall season, the deposit will be returned in a timely manner. Coaches will be responsible to keep track of volunteer hours (amended September 16, 1998). RULES GOVERNING LEAGUE PLAY No player in recreation division may change from any team to another during any season without approval of the Executive Board. Transferring of players between seasons will be strongly discouraged, but will be investigated if put in writing and a conflict exists. The Instructional Program will be conducted by a professional instruction group (or consultant). This will ensure proper instruction of children and coaches as well. Coaches will be instructed prior to regular starting time for players. The professional instructor/consultant will oversee all instruction of the coaches and children. Decisions regarding inter-league play and the selection of teams, players, or coaches shall be made by the Head Coach. The Head Coach's decision may be overruled only by two thirds (2/3) majority vote of the Executive Board. No team shall consist of more than eighteen (18) players with the exception of the Ocean County League and small field teams. Ocean County League and small field teams shall have not more than sixteen (16) players. No juvenile player shall be permitted to participate in any game, scrimmage, or practice without having provided the designated representatives of the Club with a signed registration form, payment of any fee required, Birth Certificate, executed emergency procedure card, and a waiver if necessary. The registration form and other cards or forms must be signed by a parent or guardian. All injuries, whether in competition or practices, must be reported to the Coach and the Coach must report same without delay to the Treasurer. Except when the injury is clearly minor, the injured player must be taken to receive medical treatment whether from a doctor, clinic, or hospital and the parent or guardian, if any, of the player must be notified forthwith. No claim of injury will be recognized in any event if notification is not received by the Head Coach within seventy-two (72) hours of the injury. No player shall be permitted to participate in any game or participate thereafter without proper medical release. All players on intra-mural teams shall play at least one-half (1/2) of every game, or time equal thereto, unless said player has a record of poor attendance. In competitive teams the extent of participation of players shall be within the discretion of the coach. All players on 8v8 teams, regardless of league or division, must play one half (1/2) of each game, unless there is an injury, or the player does not attend practice, or the player has unexcused absences (amended July 16, 1997). No player may participate in any game or league with any other team, other than that to which he or she is assigned and no other coach may knowingly use such player except for tournament guest players when allowed by tournament. Any player or groups of players whose actions result in the collapse of a team are prohibited from playing on another team in the Club for a period of one (1) year (amended July 16, 1997). Carded teams entering State Cup will have entrance fee paid by the Club (amended August 20, 1997). All teams entering State Cup shall be eligible for reimbursement of the referee fees by the Club (amended July 15, 1998). No coach, assistant coach or parent from an existing team within Toms River Youth Soccer Club will be permitted to form another team within the same age divisions as the previous team by soliciting players from the prior team or any other established teams within our Club. Only the coach, assistant coach or parent's child or children on the existing team will be permitted to be moved to the newly formed team. A child may try out for the new team under the Club's try out procedures (amended September 17, 1997). All players, parents, guardians, coaches, and assistant coaches are representatives of the TRYSC and shall act with proper decorum at games and Club functions. Toms River Youth Soccer Club teams have the option to pay only for the number of referees actually refereeing a game. If only one referee officiates the game, the coach has the option to pay for the center referee only (amended November 19, 1997). All players on any team winning the Premier Division of MOSA will be presented with a plaque by the Club (amended November 19, 1997). RULES GOVERNING TRY-OUTS Placement of Players All instructional players and Ocean County Recreation Players will be placed on teams by the Head Coach and the Assistant Head Coach. All carded players will be placed on teams as set forth in the tryout procedures. Any new registrations entering the club after the tryout date, will be placed on teams by the Head Coach. Teams must play within their appropriate age group. Any exceptions must be approved by the Executive Board. Any child, who has not played within our club for the past 12 months, will become part of the coach’s roster he has been recruited by. Tryout Procedures – General Information. Tryout Committee: Club’s Head Coach will form a committee of 6-non Board Members. The committee will be chosen by February general membership meeting. The committee will be split in half to cover the tryout procedures either by gender or age. (1-group takes U-11 and the other U-9 or 1-group boys the other girls). A member of the committee cannot evaluate an age group they may have a child in. The first meeting for the committee will be in March to determine and review the tryout procedures. The committee shall meet two more times prior to placement of players. Committee will be responsible for recommending which outside training agency will be conducting the tryouts. The Executive Board shall give final approval. . Players: All players must be registered for the upcoming fall season. Registrations must be submitted to the club’s registrar by the May general meeting, in order for the player to be eligible to attend tryouts. No player may be released (cut) from a team. If a coach has a reason to release a player from a team, that reason must be presented to the executive board, by the Head Coach, for approval. Tryout Procedures for U-8 Players Moving Up to U-9 Purpose of tryout is to establish “carded” teams for players who want to play in a competitive league (MOSA/Jersey Coast). Players/Parents Choice: All players must attend mandatory tryouts. Players must play for the team which they have been selected for.  Selection of Coaches: Any coach interested in coaching a “tryout team” must submit an application to the club’s Head Coach by March 15 Coaches application will be reviewed by the Head Coach and the Tryout Committee. Coaches will be evaluated during spring games and practices, by the tryout committee. The tryout committee will recommend, to the Executive Board at the May Board meeting, which coaches will coach the “carded” teams. The Executive Board will make the final decision at the May Board meeting. Selection of Players Three step process for player evaluations: Players will be evaluated, during minimum of two spring games, by the evaluations committee. Current coach will provide an evaluation of each player on their roster by the April general meeting. Each player must attend the tryouts that will be held no later than the second week of June. Tryouts will be conducted by an outside training agency. The tryout committee will review the evaluations and place the players on the appropriate “carded” teams, within one week of tryouts. Top rated 12 players will go to team 1. The remaining players will be placed on teams according to their playing ability and competitive level. Tryout Procedures for U-10 Players Moving Up to U-11 Purpose of tryout is to establish “carded” teams for players who want to play in a competitive league (MOSA/Jersey Coast). Players/Parents Choice: All players must attend mandatory tryouts. Players must play for the team which they have been selected for. Selection of Coaches: Any coach interested in coaching a “tryout team” must submit an application to the club’s Head Coach by March 15 Coaches application will be reviewed by the Head Coach and the Tryout Committee. Coaches will be evaluated during spring games and practices, by the tryout committee. The tryout committee will recommend, to the Executive Board at the May Board meeting, which coaches will coach the “carded” teams. The Executive Board will make the final decision at the May Board meeting. Selection of Players Three step process for player evaluations: Players will be evaluated, during minimum of two spring games, by the evaluations committee. Current coach will provide an evaluation of each player on their roster by the April general meeting. Each player must attend the tryouts that will be held no later than the second week of June. Tryouts will be conducted by an outside training agency. The tryout committee will review the evaluations and place the players on the appropriate “carded” teams, within one week of tryouts. Top rated 14 players will go to team 1. Coach of Team 1 has the option of picking up the 15th and 16th ranked players. The remaining players will be placed on teams according to their playing ability and competitive level. Tryout Procedures for U-12 and Older Teams Purpose of tryouts is to fill opening on current roster and allow player movement from teams within our club. Players/Parents Choice: Players have the option of trying out for another team within our club, which a team has declared vacant positions. Once a player has decided to attend tryouts, that player must play for the team he has been appointed to during the selection process. Selection of Coaches Current coach of team. Coaches Options to Fill Vacancies. Fill vacancies from players electing to move from one team to another within the club. The coach shall notify the Club’s Head Coach the date of the tryout. Tryout must be held between the first and third week of June. Coach may conduct his own tryouts to pickup players outside of the club. Coach will select the date of the tryout. Fill vacancies from new registrations to the club. No Coach or parent will solicit players from another team. No coach will discourage or deny a player to tryout for a team. No team may lose players to the level less then fielded team plus two. ELECTIONS All elections will be supervised and overseen by the Internal Vice-President or in his absence such person designated by the President. Only Club members of TRYSC can run for an office on the Executive Board. Only those members active in the Club for a period of six (6) months prior to October meeting can be nominated. In order to become a Presidential candidate for the Club you must have been a member of the board, in good standings, within the past three (3) years (amended January 16, 2002). A nominating committee shall be formed at the August meeting. The committee shall be chaired by the Internal Vice-President and shall consist of four (4) additional members from the floor. Selection of the additional members shall be a blind draw from those interested. They shall present a full slate at the October meeting. All nominations will be accepted with a letter of acceptance from the nominee. Nominations from the floor will be accepted at the October meeting. Club members nominated need not be present at the meeting, but a letter of acceptance must accompany the nomination. Nominations shall be closed at the end of the October meeting. No two (2) members of the same immediate family can hold or be appointed for two (2) separate positions on the Executive Board without the approval of the current Executive Board (amended April 15, 2002). No one (1) member can be appointed for two (2) separate positions on the Executive Board. Elections will take place at the November meeting. Each voting member is entitled to one (1) vote, two (2) votes per team maximum. Each member must be present to vote, no absentee ballots shall be allowed. All votes are cast on an official ballot as determined by the Internal Vice-President. In order to have a vote a coach or team representative must attend 75% of the prior 12 general meetings. Teams which have been in existence for less than 12 months must be present at 75% of all meetings held since their inception (amended January 16, 2002). The new board takes over January 1st. If the nominated person is running unopposed, the secretary will cast one (1) vote for each position. UNIFORMS Navy blue and white will be the official colors of the Club and the "Club Uniform" will be worn by all teams with the Club (U7 recreational through U17) by the fall season of 2003. Further, any team buying new uniforms for the 2001 or 2002 season will buy the "Club Uniform". Any change in the "Club Uniform" will be selected by the Executive Board and voted on by the membership (amended October 17, 2001). COACHES Coaches shall be responsible for equipment issued to them and to get passes and/or rosters signed by the date given by the Registrar. Coaches must submit a written report on loss of soccer balls and Club equipment to the Equipment Manager. All coaches and assistant coaches shall keep an accurate list of uniform numbers and the players whom the uniforms are assigned. All cards, fees, and lists shall be delivered to the Registrar by each coach without delay. All coaches and assistant coaches, who do not have a child playing in the club, must fill out a registration form at no fee. All coaches, assistant coaches and team moms must fill out a Disclosure Form every year and return it with the team player packet. Each team shall be represented by a coach or some member of said team at each general meeting. FUND RAISING A separate account will be established for the sole purpose of holding those profits derived from special fund raising events. In the event that TRYSC dissolves, all profits from games of chance will be donated equally to the following charity organizations: The Ocean of Love and Special Olympics. The Executive Board shall sponsor numerous events and oversee all committees related to monetary gains. The Executive Board may conduct dances, candy sales, car washes, etc. All fund raising committees shall report directly to the Trustee. A list of current events and upcoming events shall be reported at general meetings. Any team which does not participate in Club fund raisers shall not receive tournament fees and shall have referee fees withheld (amended August 18, 1998). Team Fundraising and Team Funds (added February 2006) Any team that wishes to conduct an individual team fundraiser must submit the fundraiser in detail to the Executive Board for approval. The Executive Board will approve any fundraiser that does not conflict with any TRYSC sponsored event and is legal, ethical and would not damage or jeopardize the reputation of the TRYSC.  The Executive Board will not approve any fundraiser that requires door-to-door solicitation or jeopardizes the safety and will being of the players. No coach, assistant coach, parent or team representative of any team is authorized to maintain funds in the name of TRYSC.  All team funds collected, donated or given on behalf of any team must be deposited in the official TRYSC Team account. All funds deposited in the designated TRYSC Team account on behalf of any team shall be earmarked for that particular team and not utilized for any other team or purposes.  The TRYSC, if requested by the individual team, shall provide an accounting of each individual team account on a monthly basis. No coach, assistant coach, parent or team representative is authorized to incur or obligate the TRYSC for payment of any debt without written authorization of the Executive Board. In the event that a team disbands, all remaining team funds will revert to the TRYSC general operating fund.  Any player or players that reorganize or join another TRYSC team can apply to the executive board to have their share of the remaining funds transferred to their new TRYSC team.  Under no circumstances can funds be distributed to individual players or team accounts in other organizations. SCHOLARSHIPS Keating Scholarship - each year six (6) children, (three (3) boys and three (3) girls) from the TRYSC over nine (9) years old will be selected by random to attend a soccer camp at Club expense. This scholarship is dedicated to the memory of former TRYSC Board Member David Keating (amended September 18, 1996). PUBLICITY The Club may submit scores of the league play and intra-mural competition. The Club may also submit to newspapers teams participating in Club. The Executive Board shall be responsible for publishing by-law changes in the Club newsletter. The Executive Board shall publish all up-coming Club functions and events in the newsletter. The Club newsletter will be posted to the Club website if available. LEGAL ADVISOR A designated person to assists in any legal decisions needed by the organization will be approved by a two thirds (2/3) vote of the Executive Board.

Toms River Youth Soccer Club P.O. Box 244, Toms River, N.J. 08754 732-349-8789