(June 2003)
Article I – Name
The name of this organization shall be Barrens Soccer Club (BSC).
Article II – Purpose
To promote the game of soccer at a recreational youth level, in an organized, safe and competitive manner, while having fun and furthering the concepts of hard work, fair play and sportsmanship.
Article III – Territory
The territory will cover South Eastern York County. Teams will be based in three areas: Delta, Fawn Grove, and Stewartstown. Players will be assigned to teams in one of the three areas according to registration needs or special requests.
Article IV – Affiliation
The BSC does not have any affiliation. Any occurrence, which is not specifically covered by the constitution, by-laws or rules of the BSC shall be covered by the rules and regulations of USSF/FIFA or addressed by the Board of Directors.
Article V – Participation
This BSC embraces diversity and does not discriminate on the basis of race, religion, or national origin. A player with a disability or special needs can be considered for play when approved by his or her parents and personal physician. A vote by the Board of Directors will be the final decision regarding special needs or requests, including "play up" or "play down." Reasonable accommodations will be made for special requests, with the safety of players and liability to the league as the primary considerations.
Players must be covered by a personal health insurance carrier in order to participate in the BSC.
Article VI – Headquarters
The headquarters of the BSC shall be located within it’s territorial boundaries as defined in Article III above, where all general meetings are held.
Article VII – Board of Directors
Section 1 – Composition
The Board of Directors shall be composed of the League Officers and appointed members. The minimum number of members shall be at least 3 (the officers) but not to exceed 15. Three Board members shall constitute a quorum.
Section 2 – Officers of the Board – Area Coordinators
The Officers of the Board of Directors of the BSC shall be a President, Vice President, Secretary and a Treasurer.
The three Area Coordinators shall be elected at the Annual General Meeting by a ballot or voice vote, if no objection is raised. A plurality of votes by qualified members present and voting is necessary for election. Prior consent of nominees must be obtained.
The Offices of President, Vice President, Treasurer and Secretary shall be appointed by the Area Coordinator responsible for this duty. This duty shall rotate annually beginning with Delta for year 1, Stewartstown for year 2 and Fawn Grove for year 3.
By approval of the membership, a league Area Coordinator may fill an office position other than that designated for their area.
At the discretion of the Area Coordinator, assistants can be recruited to handle specific area tasks or special activities. These assistants are ultimately accountable to the Board, but will take direction from the Area Coordinator.
The Area Coordinators shall be responsible for coordinating the following activities within their own areas:
Player Registration
Team Assignment
Coach Assignments
Scheduling of Practice Fields, if necessary
Field and Equipment Maintenance
Fund Raising – Ways and Means
Section 3 – President’s Duties
The President shall preside at all meetings of the BSC, enforce the constitution, By-Laws and such rules and regulations which may be enacted by the BSC, call such meeting as are herein provided to be called, cast a deciding vote on all issues at any meeting of the Board, supervise the affairs of the BSC, sign all warrants for the payment of vouchers in excess of $500 with the Treasurer, sign all contracts and documents with the Secretary and the official representative of the BSC in all legal and other matters.
The President shall appoint a 3-member audit committee each year, one month prior to the Annual Meeting for the purpose of auditing the books of the BSC. Members of the audit committee shall not be officers of the Board or a member of the immediate household.
The President may appoint a 3-member nominating committee – a member from each area – each year, at the meeting on month prior to the Annual Meeting for the purpose of compiling a list of candidates for Area Coordinator. The nominating committee shall report at the election meeting the names of at least one candidate for each area: additional nominations may be made from the floor.
In addition to the above, the President shall appoint the following committee chairpersons to the Board: Laws Commissioner, Games Commissioner, and Indoor Coordinator. The President may appoint temporary committees as needed.
Section 4 – Vice President
The Vice President shall perform all the duties and exercise all the powers of the President during absence or incapacity; and in the event that the Presidency shall become vacant, the Vice President shall succeed to the position of the President for the then expired term.
In addition, the Vice President shall be directly responsible for overseeing all activities (including concessions) for Opening Day.
Section 5 – Secretary
The Secretary shall record the minutes of all meetings of the general organization, the Board and Executive committee; and shall conduct the necessary correspondence incidental to BSC business. The Secretary shall hold the official copies of all documents pertaining to the business and procedures of BSC. The secretary will advise the board on correct procedural issues.
Section 6 – Treasurer
The Treasurer shall also have charge of the financial affairs of the BSC. The Treasurer shall receive all funds belonging to the league, pay all bills, keep itemized account of receipts and expenditures, and make a report of the same to the membership or Board at each meeting. Payment of vouchers in excess of $500 must be countersigned or approved by the President prior to payment.
Section 7 – Other Members of the Board
The following task-specific members shall be appointed to the Board; they shall be ex-officio members of the Board with voice and vote.
|
Referee Assignor |
Travel Team Representative |
|
|
Games Commissioner |
Indoor Coordinator |
Opening Day Coordinator |
|
Uniform Coordinator |
Website Coordinator |
Pictures |
|
|
Head Referee |
|
Appointments shall be for one year.
Section 8 – Term of Office
The Area Coordinators shall be elected at the General Meeting as outlined above and shall serve a term of one year. Re-election for additional terms as Area Coordinator is permissible. Term begins following the General Meeting in November and ends at the end of the next General Meeting in the following November.
Section 9 – Removal of Office
An officer of the BSC shall be removed form office by a 2/3 majority of qualified membership voting in person. An officer shall be removed for cause after appropriate hearing before the Board.
If a vacancy shall exist in any office during an unexpired term of office a replacement shall be appointed by the President. This appointment shall then be ratified by a 2/3-majority vote of the board.
Article VIII – Appointed Members of the Board
For clarification, the following appointed Board positions are clarified.
Section 1 – Head Referee
The Head Referee shall be responsible for the following:
- Communication with the Board regarding the rules of the game (USSF/FIFA) and advice to amend by the BSC.
- Schedule training and guidance of referees.
- Coordinate coach’s clinics and other educational activities, including young referee feedback and evaluations.
- Advise grievance committee as required.
Section 2 – Referee Assignor
The Referee Assignor shall be responsible for scheduling of referee for league games. It will be necessary to work closely with the Head Referee, Games Commissioner and Area Coordinators when changes are necessary.
Section 3 – Games Commissioner
The Games Commissioner shall be responsible for scheduling of league games. Game schedules are required to be complete prior to the printing of the opening day booklet. The finished fall schedule must be communicated to the Travel Team Representative.
Article IX – Discipline & Grievences
Section 4 – Grievance Committee
The Grievance Committee shall be headed by the President and will consist of the President, Vice President, and (the yearly rotating) Area Coordinator. The duty will be to resolve conflict within the league, including field incidents, issue disposition and advise the Board.
Article X – Seasons
The BSC is made possible by the year-round efforts of the Board of Directors and hard work of coaches and parents during the season that typically runs from the beginning of September through the end of October. The fall season will be organized for an 8-week season, including opening day. Every team should have a minimum of 7 games with a bye. Opening Day will typically be the first Saturday after Labor Day. Subsequent games will be on Sundays and begin no earlier than 1:00 p.m.
The indoor season will be organized to begin in January and run through the end of February. There will be no practices and venues will be those made available by the South Eastern School District. Games will be on Sundays and begin no earlier than 1:00 p.m.
Article XI – Annual Meeting
Section 1 – Annual Meeting
The Annual Meeting shall be held in November. The date will be announced to the General Membership on or before Opening Day.
Section 2 – Board Meetings
The Board shall meet once a month and as directed by the President.
Section 3 – Committees of the Board
Special committees of the Board shall meet at the discretion of the chairpersons.
Section 4 – Special Meetings
Special Meetings of the league may be called by the President or 25% of the members of the league upon written demand in which case a meeting shall be called within one week of such demand.
Article XII – Amendments
These By-Laws of the league may be amended at any General Meeting by a vote of the majority of the members present.